BeSeen Tech · The Virtual Volunteer Machine

Your BeSeen machine, built, installed, and supported.

We handle the technology, logistics, and implementation. You decide what it does and who runs it.

Plan your machine Book a call

Install included within 150 miles of Tulsa. You do not need a technical team.

A BeSeen Virtual Volunteer Machine installed outdoors, screen lit and ready for a neighbor
Up to 3
Cabinets, sized to your site
24/7
Live help, when you switch it on
0
On-site staff required
1
Team for build, install, and support
Powered by the BeHeard Movement Virtual volunteer platform by Serve.Love Built and installed from Tulsa
What BeSeen Tech does

The machine, the install, and everything behind it.

From the first site visit to go-live, and every day after.

  • Builds your machine: cabinets and compartment layout configured for your site, with the touchscreen, camera, speaker, and remote-release locks on every machine.
  • Virtual volunteer platform: live video, translation, and remote unlock, on day one or switched on later. Powered by Serve.Love.
  • Delivery and installation: on-site mounting, connectivity, and a verified go-live.
  • Technical training: your team learns the machine, the dashboard, and restocking.
  • Support, updates, and security: monitoring, fixes, and an annual support plan.
  • Reporting: visits, items given, and reach, without exposing anyone's identity.
  • Quotes and contracts: one point of contact from first call to invoice.
Open, stocked compartments inside a BeSeen machine at night, filled with food, water, and supplies
In the field

Real machines, already on the ground.

A BeSeen machine installed outdoors under a blue sky
Installed and live. On site, weather-ready.
A neighbor getting help at a BeSeen machine
In use. A real visit, any hour.
An open compartment on a BeSeen machine
Opened remotely. The volunteer unlocks it.
A BeSeen machine serving a community gathering space
In the community. Where neighbors already are.
A technician installing a BeSeen machine on site
Built and installed. Our team, on the ground.
A BeSeen machine lit up at dusk
After dark too. Open when nothing else is.
Who runs it

Three ways to run a machine.

BeSeen Tech builds, installs, and supports every machine. What changes is who runs it day to day.

Most support

BeSeen Foundation runs it

You host it. The Foundation runs it.

Our nonprofit partner owns and operates the machine, or picks a local nonprofit to.

  • Foundation volunteers on the screen
  • Virtual case management with local partners
  • Restocking with local partners
  • Program training included

A local partner runs it

You own it and run it, with backup.

Your organization runs the program, with help from the Foundation when you want it.

  • Your volunteers, or the Foundation's under contract
  • Your case managers, with Foundation training
  • You restock and run community work
  • Program training if contracted

You run it yourself

Tech only.

You buy the machine and run the whole program your way.

  • Your volunteers and case management
  • You restock and run community work
  • Technical training on the machine
  • Program training available if hired
Before we install

Eight questions we answer together first.

Every placement starts here, so nothing falls through the cracks once the machine is live.

  1. Who owns it?
  2. Who runs it day to day?
  3. Who provides technical support?BeSeen Tech
  4. Who recruits and manages volunteers?
  5. Who handles case management?
  6. Who restocks supplies?
  7. Who pays for ongoing operations?
  8. Who responds when something goes wrong?BeSeen Tech, for the machine

Answer them in the planner

Deployment

From first call to go-live.

Discovery and site assessment

We walk the site and confirm power, connectivity, and placement before anything is ordered.

Agreement and configuration

We lock the cabinets, compartment layout, stocking plan, and who handles what.

Build and provisioning

We build your machine, load the platform, and burn it in before it ships.

Install and connectivity

We deliver, mount, and connect it on site, then verify the live call path end to end.

Launch and training

We train your team on the machine, run test calls, and go live with you. Volunteer and program training come from BeSeen Foundation or your team.

Support and monitoring

Monitoring, updates, and fixes keep the machine online, backed by an annual support plan.

Service plans

Start with the smart locker. Add volunteers when you are ready.

Your machine ships and goes live as one package, with the first year of service included. After that, pick a plan. Every quote is shaped to your site.

Smart Locker Essentials

Annual plan

The smart locker without the live volunteer. You always know what is out and what is moving.

  • Locker and kiosk app
  • Real-time inventory
  • Admin dashboard and support
Most impact

Full Virtual Volunteer

Annual plan

Everything in Essentials, plus a live, trained volunteer on video to greet, guide, and dispense.

  • Everything in Essentials
  • Live virtual volunteer, 24/7
  • Translation built in

Start on Essentials and switch on virtual volunteers later. Same machine. Grant-funded placements go through BeSeen Foundation, our nonprofit partner.

Specifications

The machine, by the numbers.

Built for public spaces and made to run unattended. A full dimensioned spec sheet comes with your quote.

Cabinets
Up to 3, sized to your site
Compartments
Layout designed with you
Display
Touchscreen, on every machine
Audio / video
Camera, microphone, speaker
Locks
Remote-release
Power
Standard wall power
Connectivity
Wired or cellular
Siting
Indoor or sheltered outdoor
Languages
Live translation built in
Two organizations, one mission

The heart and the hardware.

BeSeen Tech builds and supports the machine. BeSeen Foundation, our nonprofit partner, builds and supports the human connection: volunteers, case management, and community.

Visit BeSeen Foundation
BeSeen Tech

The company

Designs, builds, sells, and installs the machines, keeps the hardware and software secure and up to date, and handles quotes, contracts, and support plans.

BeSeen Foundation

The nonprofit

Recruits and trains virtual volunteers, runs virtual case management with local partners, builds community partnerships, and raises funds and grants for machines.

Plan your machine

Put your machine together.

Pick what it does, how big it is, and who runs it. You get a plan you can share, and we follow up with a timeline and a quote.

Plan your machine Book a call
  • A straight answer on fit and timeline
  • Purchase, or grant-funded through BeSeen Foundation
  • No pressure, no technical jargon